System problems and ways to make work efficient


Remote work has become a very common way of working around the world, especially with the advent of the pandemic. one room at home home Office With the rapid development of technology and the growth of the digital world, many companies, large and small, have begun to offer their employees the concept of remote work. Although the effects of the pandemic have lessened and closures and curfews have disappeared, some companies have been forced to return to their offices, but the number of those who leave a choice to their employees is quite large. also disadvantages such as the need for self-discipline and self-discipline. For this reason, it is necessary to study in detail how to increase productivity when working remotely and what issues to pay attention to. So how can you stay productive and improve business performance while working remotely? Here is a guide to help you with this…

Difficulties of remote work

While there are many benefits to working remotely, especially in terms of time and energy, it can also create some challenges. The most common of these difficulties are:

  • Distractions: Remote work can present many distractions, including family members and pets, as well as housework and personal responsibilities. These distractions can harm workflow and productivity, leading to difficulty concentrating, inability to manage time effectively, and thus increasing stress and anxiety. It can be very difficult to pay attention to your work when the sounds of children are heard from the next room, the neighbor upstairs is making noise, or your little paw friend is trying to persistently press the keys of the keyboard.
  • Problems with motivation: While in a traditional office environment, employees can feel valued and approved by receiving feedback from their peers, team leaders, or managers, which can increase their motivation. On the other hand, getting that kind of feedback in a telecommuting system is more difficult, and such an environment can hurt employees’ motivation, commitment, and sense of ownership.
  • Work-life balance: It can be difficult to separate work and personal life when you are in the same place. Remote workers can work longer hours, having a hard time disconnecting from work and always feeling “on duty.” Working from home can make you lose the concept of “working hours” so it can be difficult for you to keep a balance, unfortunately research backs this up. A 2022 study shows that 22% of remote workers have difficulty disconnecting from their computers after the work day is over.
  • Different time zones: This element may not apply to all remote workers, but especially those who work in international companies may have to face some difficulties in contacting their teammates or managers in different countries. It can be difficult to schedule a meeting for universal time and collaborate effectively between employees from different time zones, which can lead to shifting work hours and further disrupting work-life balance.
  • Problems of communication and cooperation: Because it is easier for employees who are physically in the same environment to come together, communication can develop in a healthier way and faster collaboration can be achieved. However, it is not always easy to stay connected at the right level in a digital environment, various delays and unplanned events are possible. This can be detrimental to team cohesion, business continuity, and productivity.
  • Social isolation: When you’re bored or overworked, need a break, or go out for coffee, a quick chat with your best colleague can quickly lift your spirits. However, this is unlikely if you are working from home. (unless your colleague lives next door and you live in the same house) )… According to a study by Next Web, more than half of those who work remotely experience loneliness, which negatively affects the mental health of employees.

However, despite these challenges, there are many ways to make working from home more productive. Here are some tips to help you highlight the benefits of remote work and create a more convenient and efficient work environment:

How to make remote work effective

Whether you’re an experienced remote worker or just starting out, the following tips will help you build your own system, create the perfect environment, and increase productivity:

Set regular goals

Working remotely outside of a traditional office environment can make it difficult to maintain momentum while you work. Regular goal setting can help strengthen your sense of direction and purpose, allowing you to stay motivated and focused on reaching your goals. By defining your daily, weekly or monthly goals, you can create the most effective roadmap for your business. It can also help you cut down on distractions because once you know your goal, it will be easier for you to move towards it. You can also track your progress and measure your performance over time by breaking down larger projects into smaller goals and setting clear metrics for success.

Create the perfect workspace

At first glance, it may seem difficult to create an office environment at work at home, but with the right layout, you can create a great home office. If you have a suitable room in your home that you can turn into an office, you might consider converting it into a small office or turning a corner of the room into a work area. To increase your productivity and make it easier to concentrate, you can create a calm, organized, well-lit space free from distractions, crowds, and unnecessary items. You can offer yourself the most ideal working environment at home with ergonomic chairs and desks, the right desk organizers and the right technology tools. By investing in the right tools and equipment, you can get the job done efficiently and effectively from home.

create a routine

One of the key benefits of establishing a routine is that it helps create a sense of predictability and control. Establishing consistent behavior patterns throughout the day can provide structure that will increase control over your work and life and reduce the stress and anxiety you experience. For example, by setting regular work hours, you can signal to your brain that it’s time to focus on work, creating a sense of routine that encourages you to get to work. In addition, by taking a break, you can conserve your energy throughout the day and give your body and mind a rest. To reduce the negative physical effects of sitting at a desk, you can also add movement during your breaks with small exercises.

Prioritize your work according to your energy and then your time

Undoubtedly, some tasks and responsibilities require more time and energy than others, so it is important to be able to best deal with energy fluctuations throughout the day. For example, while you may need more energy and time to prepare a presentation, it may be easier and more practical to switch back to email. In order to manage your business in the most efficient way, you can prioritize your work that requires more energy and plan your time accordingly. For example, you can make a list of tasks or activities that you want to complete within the next week. The week is a good logical planning unit because it’s not so short that you can’t meet your goals, but it’s long enough for balance. You can control this process by assigning two values ​​to each of your tasks:

  • Energy rating: This is a number that shows how much energy this action gives or takes away from you. For example, you can give a value of +3 for something really refreshing, or -5 for a super-energizing activity.
  • Time cost: How many hours do you think your work will actually take? Prioritize your duties and responsibilities Add-in MethodYou can use . This method is a quick and easy way to divide activities into three priority categories:

What should be “mandatory”: Work to be done.

“Necessarily”: Work that is useful but not critical to achieving your goal.

They are “nice to have”: Optional jobs that won’t have negative consequences even if not taken care of.

Use asynchronous communication

Asynchronous communication refers to communication methods that do not require the simultaneous presence or participation of all parties and is a powerful tool for supporting productivity, collaboration and work-life balance in a teleworking system. This is an effective way to stay productive, especially on teams with different time zones. Since everyone is not required to be present at the same time, asynchronous communication allows you to work according to your own workflow and focus on deep work without constant interruptions. In addition, the flexibility and autonomy provided by asynchronous communication can give you more control over your schedule.

Take advantage of digital tools

To be able to work on a joint project with your teammates, track changes, communicate and collaborate easily, you can take advantage of digital tools that will benefit all of you in a remote work system. Platforms such as Basecamp and Calendly, which can help you share a calendar, store essential information, resources, documents and files, and communicate seamlessly, can make your job easier.

Find your community

Finding a community to help you feel more connected and supported is an important aspect of working remotely. In this system where you are physically alone, you can continue to make social connections using digital tools. Virtual teams, instant messaging, regular video calls will help you feel closer and closer to your colleagues. You can also increase interaction and provide yourself with additional support by joining online communities or forums related to your industry or profession.

With all these tips, you will be able to neutralize the disadvantages of remote work as much as possible and create the most suitable workspace for yourself. You can also check out our articles below:

Work From Home Productivity Tips According To Your Zodiac Sign
How to create an ergonomic work environment?
Decorating suggestions to increase your productivity while working from home

source: life hack

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